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Budget and purchasing

Control spending before it becomes an invoice.

Plan the budget, follow the order as it takes shape and make it explicit who has to approve before sending.

Start for freeSee the path
An owner and a manager review an order before sending it.
Deciding before sending. Budget, order and approval stay connected.
Control travels with the order.
  1. Planned budget
  2. Order in progress
  3. Spending control
  4. Approval, if needed

Control travels with the order.

The budget does not stay separate from day-to-day work: it enters the path where the order is prepared, checked and approved.

Plan

Set the budget that guides the period’s purchasing.

Follow

Compare the order total with the budget while you build it.

Decide

Review the order and request an approval when needed.

At month end you can only explain what already happened.

After the fact

The total arrives after the decisions.

Orders and purchases pile up. The overspend surfaces once the money is already spent and the room to act has shrunk.

  • Spending reconstructed after the fact
  • Responsibilities hard to read
  • Corrections postponed to the next period
With mayo

Control moves into the order.

Budget, order and any approval stay connected. Whoever decides can step in while the purchase is still being prepared.

  • Planned budget
  • Progressive spending control
  • Approval before sending
“So that’s where my money had gone.”
The flow in mayo

Budget, order and approval on the same path.

Start from a planned budget, follow the order as it is built and make the approval step visible when your process requires it.

Planned budgetOrder in progressSpending controlApproval, if needed
A manager scrolls through an order total on a tablet before sending it.
Proof in the productThe planned budget stays next to the order summary while the restaurant prepares it.

Whoever buys works. Whoever answers for spending sees.

For the owner

You follow spending as it happens and spot the orders that need a decision before sending.

For managers and staff

You prepare orders within a shared budget and make it explicit when an approval step is needed.

How can you control restaurant spending before month end?

To control spending before month end, connect orders to a planned budget and follow them while they are being prepared. In mayo you can review the summary and provide for an approval when needed, so control happens before sending and not only after the fact.

Continue from the point you want to control.

Orders outside WhatsAppBring requests and orders together in a shared, reviewable path.Organise your orders Prices and deliveriesCompare what you ordered with what arrives.Check deliveries Multi-location managementKeep a shared reading of spending across locations and local responsibilities.Organise your locations

Decide before the order leaves.

Bring budget, order and approval onto the same working path.

Start for free